A Restaurant Chart of Accounts for Any Bookkeeper or Accountant can utilize

What’s a Restaurant Chart of Accounts (COA) ?

A chart of accounts (COA) is the financial accounts in the general ledger of a company. In short, it is an organizational tool that provides a digestible breakdown of all the financial transactions that a company conducted during a specific accounting period, broken down into subcategories.

Suggest have at least 7 categories in your restaurant chart of accounts ;

Assets (1000 – 1999)
Liabilities (2000 – 2999)
Equity (3000 – 3999)
Income or Revenue (4000 – 4999)
Cost of Goods Sold : “COGS” (5000 – 5999)
Expenses (6000 – 7999)
Other Income (8000 – 8999)

What is Cost of Goods Sold (COGS)?

COGS is the total cost involved in the production and delivery of a product. For a restaurant, it is the summation of all it costs to make and deliver your food.

From purchasing raw food materials to all the cooking and post-cooking expenses, you need to know the exact cost of producing a menu item. Your gross income less all these expenses gives you your net profit.

COGS is determined with the following equation:

COGS = (Opening Inventory + Purchased Inventory + Other direct expenses) – Closing Inventory.

Opening inventory: This is the monetary value of the inventory you have leftover from the previous period (day, week, month or year).
Purchased inventory: This is the monetary value of the inventory purchases you make for the upcoming time period.
Other direct expenses: such as cooking gas, direct labor, etc.
Closing inventory: Once you get to the end of your time period, you calculate the monetary value of the inventory you have leftover.

Restaurant Sample Chart of Accounts.

Account Number	Account	Account Type
1000	Cash On Hand	Current Asset
1010	Checking Account	Current Asset
1020	Savings Account	Current Asset
1100	Accounts Receivable	Current Asset
1200	Inventory: Wine	Current Asset
1210	Inventory: Beer	Current Asset
1220	Inventory: Non-Alcoholic	Current Asset
1230	Inventory: Food	Current Asset
1300	Prepaid Expenses	Current Asset
1400	Fixed Asset Tech (Computers, POS systems)	Fixed Asset
1410	Fixed Asset Furniture & Equipment	Fixed Asset
1500	Security Deposits	Noncurrent asset
2000	Accounts Payable (A/P)	Liability
2110	Credit Card 1	Liability
2120	Credit Card 2	Liability
2210	Payroll Clearing Account	Liability
2220	Sales Tax	Liability
2230	Tips Payable	Liability
2300	Outstanding Gift Cards	Liability
3000	Capital Contribution	Equity
3010	Capital Contribution: Member 1	Equity
3020	Capital Contribution: Member 2	Equity
3030	Draw Account: Member 1	Equity
3040	Draw Account: Member 2	Equity
3300	Retained Earnings	Equity
4100	Food Sales	Cost
4110	Food Sales: Breakfast	Revenue
4120	Food Sales: Lunch	Revenue
4130	Food Sales: Dinner	Revenue
4140	Food Sales: Discounts	Revenue
4150	Food Sales: Comps	Revenue
4200	Beverage Sales	Revenue
4210	Beverage Sales: Wine	Revenue
4220	Beverage Sales: Beer	Revenue
4230	Beverage Sales: Liquor	Revenue
4240	Beverage Sales: Non-Alcoholic	Revenue
4250	Beverage Sales :Beverage Comps	Revenue
4260	Beverage Sales: Beverage Discounts	Revenue
4300	Merchandise Sales	Revenue
4400	Catering & Contracts	Revenue
5100	Food Cost	COGS
5110	Food Cost: Dairy Cost	COGS
5120	Food Cost: Produce	COGS
5130	Food Cost: Meat	COGS
5140	Food Cost: Seafood	COGS
5200	Beverage Cost	COGS
5210	Beverage Cost: Wine	COGS
5220	Beverage Cost: Beer	COGS
5230	Beverage Cost: Liquor	COGS
5240	Beverage Cost: Non-Alcoholic	COGS
6000	Payroll Expenses	Expenses
6100	Operating and Overhead Expenses	Expenses
6110	Glassware, Flatware	Expenses
6120	Kitchen Equipment	Expenses
6130	Bar Equipment	Expenses
6140	Linen and Linen Services	Expenses
6200	Cleaning Services	Expenses
6300	Marketing	Expenses
6400	Software Subscription Fees	Expenses
6500	Communications (Internet, Phone)	Expenses
7000	Other Expenses	Other
7100	Administrative	Other
7200	Legal	Other
7300	Facilities: Pest Control	Other
7310	Facilities: Maintenance	Other
7400	Equipment Rental	Other
8000	Other Income	Other